Director of Administration and Finance

Position: Director of Administration and Finance

The Director of Finance and Administration will be a strategic thought-partner, and report directly to the Chief Executive Officer (CEO).  The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, business planning and budgeting, human resources, administration, and IT.

The Director of Finance and Administration will play a critical role in partnering with the senior leadership team in strategic decision making and operations as MESMO continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

Responsibilities
Financial Management

Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all accounting segments, and oversee all financial, project/program and grants accounting.

Coordinate and lead the annual audit process, liaise with internal/external auditors and assess any changes necessary.

Oversee and lead annual budgeting and planning process in conjunction with the CEO; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.

Manage organizational cash flow and forecasting.

Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.

Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.

Effectively communicate and present the critical financial matters to the CEO.

Human Resources, Technology and Administration
Further develop MESMO’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.

Ensure that recruiting processes are consistent and streamlined.

Establish and manage a comprehensive training program to educate employees regarding staff tools, policies and procedures.

Work closely and transparently with all external partners including third-party vendors and consultants.
Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.

Qualifications

Minimum of a B.A., ideally with an MBA/CPA or related degree

At least 7-10 years of overall professional experience; ideally 6+ years of broad financial, human resources, and operations management experience

The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a small business, division or significant program area of a mid/large business, and has preferably overseen a human resources function previously

Ability to translate financial concepts to – and to effectively collaborate with programmatic colleagues

A track record in grants and contracts management

Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors;
Knowledge of finance and accounting reporting software

Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities

A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound strategic decision making

Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal, external and international stakeholders

A multi-tasker with the ability to ‘wear many hats’ in a fast-paced growth environment

Personal qualities of integrity, credibility, and dedication to the mission of MESMO Inc.

Familiarity with ISO standards such as ISO 9000 a plus.

Experience with Federal Government Contracting a plus.